Edit individual dates

After you have created an event series, you can edit any individual dates of this series and thus define exceptions.

1. Expand event series

To edit individual dates in an event series, first expand the individual dates for the event. This is done by clicking on Show appointments of series. Now all individual dates for this event are displayed one below the other.

2. Possible actions

In the Room column, analogous to the event series, you have the option of reserving the room via the icon.  Cancel room to cancel the room booking. You can cancel a room request in the column State of room request after clicking on the status symbol. However, the cancellation or withdrawal of the room request applies here only to the selected individual date.

In the column Actions , you have the following options:

A) Edit single event details

Click on  edit basic data of appointment to change the time (from, until), the date and remarks (as a free text field). After saving, this creates an exception for this event date.

B) Request/assign alternate room

Click  Request/Assign alternate room and a room search form will open. (The further procedure will be described elsewhere and then linked here. Until then, please consult the instructions “ Room Booking in HohCampus,” section “ Select room and submit room request.” You can find the instructions with the training materials.)

C) Assign substitute lecturer

In the Actions column, click  Assign Substitute Lecturer to assign a person as the acting substitute for an individual date. The procedure for assigning persons for this purpose is the same as for assigning responsible lecturers. (This will be described elsewhere and then linked here. Until then, please consult the instructions “ Room Booking in HohCampus,” section “ Creating a new event other than a course“. You can find the instructions with the training materials.)

D) Cancelled dates

If an individual date is completely cancelled, click behind the individual date in question in the column Actions on  Cancel single event. A form will appear where you can enter a reason for the cancellation. With Save or Cancel , you confirm or reject the creation of the canceled date.
A confirmed cancellation date is highlighted in color. The column Room for this individual appointment is empty (room is released) and should a remark have been saved, this is displayed in the column of the same name.
If the date will take place, click in the column Actions on  Single event takes place. The date will then be displayed normally again.