Mobil work in the university administration

Access to the administrative network is particularly protected because of the processing of personal data. Explicit reference is made at this point to the data protection concerns. In principle, there are various access options, which are explained below.The KIM provides the appropriate device depending on the requirement, as only official devices may be used for official tasks.

Access in the home office or on the road

If there is not a laptop already in place, you can write an informal email to replace the existing desktop computer with a laptop with docking station. The laptop can be used when working from home (remote working) or on the go. Protection mechanisms prevent malware from being able to be loaded onto the laptop outside of the administration network. You need a VPN connection to be able to access the emails or drive in the administration network. 

The following steps are necessary to establish a connection:

  1. Establish a connection to the network.
    If required, you first need to log in to the laptop and connect to the network.
  2. On the Windows login screen, click the symbol with lock and key in the bottom left corner (SBL symbol).
  3. If the SBL symbol is missing, activate it as follows:

    • Log in to the laptop.
    • Connect to VPN with the VERW-VPN group.
    • Wait a few minutes.
    • Re-start the laptop.

  4. Once you have clicked the SBL symbol, the Cisco Secure Client opens.
  5. Check whether the server vpn.uni-hohenheim.de is entered there and click Verbinden [Connect].
  6. At Gruppe [Group], choose the VERW-VPN option.
  7. Enter your login credentials:

    • Username: User name for the Hohenheim user account
    • Password: enter your usual password
    • 2FA token / second password: enter the current display on your 2FA token

  8. Click OK to make the VPN connection. On the pop-up window, click Annehmen [Accept].
  9. You can now log in to the UH_VERW domain as usual.

Note: This process does not work with eduroam, as eduroam does not provide a network connection on the Windows login screen. On campus, please use HoWLAN2 instead.

Please note that no printers, scanners, or other external devices are provided in for working from home. Printing on the printers in the Hohenheim network is also possible when working from home.

Access e-mail on the road using Outlook Web Access (OWA)

Upon request, it is possible to access the e-mail box while on the road. A VPN connection (Hohenheim user account) is required for this. The use will be set up upon request. Only iPhones, iPads or laptops are available as mobile devices.

Participation in video or telephone conferences

Participation in video or audio conferences is also possible with private devices (smartphone, tablet, desktop computer or phone).

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