Zoom

Video conferences and online-seminars with Zoom

For virtual meetings, webconf, DFNconf, and Microsoft teams are available. If these tools are not suitable for official tasks, Zoom can be used alternatively and restrictively.

With the video conferencing software Zoom, meetings, workshops, seminars, group work, or lectures can be conducted online. The University of Hohenheim has its own Zoom campus license. This means Zoom is free of charge for students and staff as an education license.

Lecturers' manual for recording online courses

If you would like to record online courses, please note the university's regulations regarding technology and data privacy:

Features

The Education functional scope corresponds to the Business License. However, you only need a Zoom account if you want to hold a meeting yourself. If you are only invited to a meeting, you do not need a license or account.

CostsThe University of Hohenheim has its own Zoom campus license. This means Zoom is free of charge for students and staff.
Number of participants

300

Event organizerStaff and students
Participantsany, also external
Duration of meetingunlimited (maximum 24h)
availabilityhigh
encryption

transport

end-to-end optional

Features
  • invitees do not need a zoom account
  • unlimited number of meetings
  • Video and audio transmission
  • Chat
  • Desktop sharing
  • Application sharing
  • File sharing
  • Whiteboard
  • Voting
  • Use in the browser or with the app: Windows, Mac, Linux, IOS, and Android

Technology

App

You can use it in your web browser. The first time you launch Adobe Connect, an app (Windows, Mac, iOS, or Android) is automatically installed and that is used to run the meeting. Alternatively, you can refuse to open the meeting in the app and a link to a pure video conferencing website will appear (no installation required, almost full functionality, possibly less stable).

Hardware

When using video and/or audio components, you need a webcam, microphone, and speakers. For passive participants, e.g. for a presentation, speakers are sufficient.

Requirements

  • Content with high protection requirements (university exams, appointment procedures, job interviews ...)
    If you use Zoom for sensitive conversations, please enable tap-proof end-to-end encryption. Note that this will make the following features unavailable: Breakout Rooms, Polls, Participation in Browser, Phone Dial-in. If end-to-end encryption is not an option, it is preferable to use webconf or DFNconf. Both services do not have end-to-end encryption, but are at least hosted in Germany.

  • Recording only without students and only with the explicit consent of all participants
    The default settings in Zoom must be selected so that no automatic recording is made. A recording may only be made with the express consent of the participants concerned and only to the extent that this is necessary within the framework of applicable law and for official purposes or for the specific performance of tasks. In the case of recordings, copyrights and the personal rights of the persons concerned must be respected in particular. The fact that the meeting is being recorded is shown to the participants in the Zoom app. The recording of events with students as well as the use of the chat recording is not permitted.

    If you would like to record online courses, please note the university's regulations regarding technology and data privacy:
    handreichung_aufzeichnung_online-lehre.pdf

  • No exchange of files with high data protection requirements
    For the exchange of particularly sensitive files between participants, existing secure channels should generally be used (shared drives, FEX, possibly BwSync&Share).

  • Storage of recording
    The storage of recordings is only permitted on Hohenheim internal servers or local data carriers. Recorded events may only be stored as long as this is necessary for the fulfillment of the respective task and as long as there is no obligation to delete them.

  • no private use of the EDU licenses
    It is not permissible to use Zoom for private purposes within the scope of the EDU licenses.

Data protection

To ensure that your personal data is protected in the best possible way, we have configured Zoom in all functional areas so that only a minimum of data is transmitted and stored.

Details about our configuration, tips and all other information about data protection can be found on this page:

Data protection with Zoom

What to do

For the creation of a Zoom account with the email address @uni-hohenheim.de, it is necessary to agree to the above mentioned requirements, Zoom’s terms of use, Zoom’s privacy policy, and KIM’s terms of use. The terms of use applicable at the time of use are decisive.

The creation of a Zoom account is voluntary. Without your consent and, if applicable, registration, the use of Zoom is not possible.

In addition, you only need a Zoom account if you want to host meetings. No account is required to just participate in a meeting.

Use in the browser

  1. Please go to https://uni-hohenheim.zoom.us/

  2. Log in with your <strong>Hohenheim user account </strong>.<br>The registration is done using SSO via Shibboleth.</li>

Using the app

In addition to the web interface, you can also use Zoom in an app (Windows, Mac, iOS, and Android).

To use the app, log in as follows:

  1. Select [ SSO ]

  2. Enter the following company domain:
    uni-hohenheim

  3. Log in with your Hohenheim user account .

Lectures as video conferences

Holding lectures in real time as a video conference is not always the best solution. This is because with each additional person, the event becomes increasingly demanding for you on a technical, organizational, and didactic level. On a technical level, you must expect problems with individual participants in particular, but also problems of stability. We therefore recommend that you hold video conferences with no more than 30 participants.

Alternatively, you can also record lectures and publish them on our streaming server p2go.

This allows you to record the material either in the lecture hall or on your own device. Perhaps divided the lecture into smaller blocks of, say, 30 minutes. You can integrate these into ILIAS where you can also offer the possibility to ask questions which you can then answer there or in a new video.

You could always offer video conferencing as an additional place for questions and feedback.

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Data privacy