Publication process & instuctions

Requirements for publication on HohPublica

  • The document was created as part of a research activity at the University of Hohenheim and/or has a relevant reference to the University of Hohenheim.
  • The document was prepared as a PDF file without restrictive security settings in accordance with our information on preparing electronic documents.
  • The publication of the document on hohPublica does not violate any agreements previously made with other publishers or platforms.
  • For theses without a publication requirement (e.g. Bachelor's and Master's theses): There is a recommendation for publication by the responsible supervisor(s) of the thesis and their consent that they may be named publicly in connection with the thesis.

Registration for submission

To submit a document for publication in hohPublica, you need a user account on hohPublica.

If you have a valid Hohenheim user account, you can simply log in with these account details. After accepting the user agreement when logging in for the first time, a hohPublica user account is generated.

If you do not have a valid Hohenheim user account and would still like to submit a document for publication, please contact our team at KIM directly to obtain a user account if you meet the requirements for publication.

Team hohPublica
Tel.: +49 711 459-22109
Email: hohpublica@uni-hohenheim.de

Submission via the input mask on hohPublica

You submit your document yourself using the input mask on hohPublica.

Directly to hohPublica

After logging in to hohPublica, you will be given access to your area via the navigation bar.

A bar appears at the top of your area, into which you can drag&drop your file directly. You will be asked which collection your document should go into. Please search for and select your institute here. You will then be redirected to the input screen.

Alternatively, click on the plus symbol to the right of the file field to start the input. You can also upload your file within the input mask.

Please follow the steps in the input mask.

Before you can send the file and the completed form to us, it is necessary for you to accept the publication agreement displayed. Please read the contract carefully and make sure that you can agree to the terms of the agreement. After you have accepted the agreement by clicking on the checkbox, you can send your submission to us for review by clicking on the green button at the bottom right.

Mandatory information for dissertations

If you would like to publish a dissertation as part of the doctoral examination process on hohPublica, please include the following information in the input mask:

Formal data (input mask area “Formal description”)

  • Title of the work (input mask field name “Title”): including subtitle. If the work has a subtitle, separate it from the title with " : ".
  • Name of the author (input mask field label “Authors”): Please enter the name in the form “last name, first name”.
  • Year of completion of the dissertation = date of publication (input mask field name “Date of issue”): Indicate the year as it appears on the title page of the work. Although a whole date can be entered in the input mask, the year is sufficient.
  • Language in which the paper was written (input mask field name (“Language”).

Examination data (input mask area “Document type and specific fields”)

  • Document type “Doctoral Thesis” (input mask field name “Type”): When you select this document type, additional fields appear that are important for dissertations.
  • Name of the primary supervisor (input mask field name “Supervisors”): Multiple supervisors / examiners / reviewers can be specified here. However, the name of the primary supervisor is usually sufficient.
  • Faculty that accepted the dissertation (input mask field name “Faculty”).
  • Institute at which the dissertation was written (input mask field name “Institute”).
  • Date of the oral examination (input mask field name “Date of exam”).

Content description (input mask field name “Content description”).

  • DDC classification (input mask field name “DDC subject group”): Choose a suitable DDC subject group.
  • Summary of the work (input mask field name “Abstract”): Please include a short summary of your work in German and English. You can use the “Add” button below the text field to open another field for a different language.

Selection of the publication license (input mask field name “Publication license selection”)

  • License (input mask field name “Publication license”): Please select the license under which you would like to publish your work. Information on copyright and the available licenses can be found at Copyright & Licenses

Review & activation

We will check your submitted document and the data you have entered promptly and activate it if all the above requirements are met. We reserve the right to revise the bibliographic data entered in the input mask (e.g. title etc.) in accordance with international library standards.

You will be informed about the activation by e-mail to the address associated with the user account. When submitting via the Hohenheim user account, this is always your address with "@uni-hohenheim.de".

If we have any queries about the submission or a reason to reject the publication of the document in its current form, we will also inform you promptly by email. As a rule, you can quickly correct and subsequently submit purely formal deficiencies in the file.

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