Data protection with Zoom X - Students
The University of Hohenheim uses the Zoom X video conferencing solution, powered by Telekom, for digital teaching, research and administration. Data processing is carried out by Deutsche Telekom AG, acting as a data processor, on servers located in Germany or the European Union.
This page provides you, as a student, with information on data protection when using Zoom X at the University of Hohenheim.
Using Zoom X as a student
Attending events
As a student, you will usually attend Zoom-X events organised by lecturers or staff. The following applies:
Video and microphone: All meetings start with video disabled and the microphone muted. You decide for yourself whether to switch on your camera and microphone.
Data minimisation: The KIM has configured Zoom X so that only a minimum amount of data is processed. Chat logs are not stored, and email addresses are not displayed as watermarks.
Recordings
Lecturers may record sessions under certain conditions. For you as a participant, this means:
Information: You will be informed before and during the recording – both by the lecturer and via a visible notification in Zoom X.
No obligation to be recorded: You can attend the session without being recorded. To do so, keep your camera switched off and do not speak.
Consent: If you actively participate in a recording (e.g. as a person who can be seen or heard), prior written consent is required. You may withdraw this consent at any time.
Availability: Recordings are generally not made available via Zoom, but via internal university platforms (e.g. ILIAS).
Personal recordings
Students are not permitted to record Zoom sessions on their own. The recording function is disabled for participants.
End-to-end encryption
Für besonders sensible Veranstaltungen (z. B. Prüfungen) kann die Ende-zu-Ende-Verschlüsselung aktiviert sein. In diesem Fall sind einige Funktionen (Breakout Rooms, Umfragen, Browsereinwahl, Telefoneinwahl) nicht verfügbar.
Protecting your privacy
You can replace your background in Zoom X with a virtual image to protect your surroundings. Make sure that smart devices (e.g. Alexa, Siri, Google Home) are not active in the room.
File sharing
Files requiring special protection should not be shared via Zoom X. Please use FEX or bwSync&Share instead.
Privacy notice in accordance with Article 13 of the GDPR
Data controller
University of Hohenheim, represented by the Rector, Prof. Dr Christoph Schneider
Schloss Hohenheim 1, 70599 Stuttgart | www.uni-hohenheim.de
Data Protection Officer
UIMC Dr. Voßbein GmbH & Co. KG, for the attention of Dr Heiko Haaz
Otto-Hausmann-Ring 113, 42115 Wuppertal | dsb@uni-hohenheim.de
Purpose and legal basis
Zoom X is used to conduct virtual meetings, online courses and online seminars as part of the university’s core activities (teaching, research and administration). The legal basis for this is Article 6(1)(a) (consent), (b) (contract) and (e) (public interest) of the GDPR.
Data processed
Required for use: name and Hohenheim email address. Depending on usage, additional data may be processed: meeting metadata (topic, IP address, device information), audio and video data, and, in the case of recordings, the corresponding media files.
Recipients
Data processing is carried out by Deutsche Telekom AG as a data processor (Article 28 of the GDPR) on servers located in Germany/the EU. Data is not disclosed to any other third parties.
Retention period
Data will be deleted as soon as the purpose of processing has been fulfilled and there are no further retention obligations. The user account must be deleted at the latest upon leaving the university.
Your rights
You have the right to access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20) and objection (Art. 21 GDPR). You may lodge a complaint with the State Commissioner for Data Protection and Freedom of Information in Baden-Württemberg.
Contact
- Data Protection: datenschutz@uni-hohenheim.de
- Technical and organisational matters: kim-it@uni-hohenheim.de
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