Access to the Campus Management System (HohCampus-Portal) for Persons who are neither Students nor Employees at the University of Hohenheim

Function: Teaching and/or examinations

If you are active in teaching or as an examiner at the University of Hohenheim, we will maintain a basic data record for you in HohCampus in order to display courses and exams in the system and announce them. In addition, the use of the platforms accompanying the event (e.g. ILIAS) requires a user account. In this respect, you are obligated to provide your personal data in accordance with § 12(1) LHG. This basic data record comprises

• Sex
• Academic degree
• Surname and first name
• Date of birth (for the necessary merging with accounts of the same person, will not be published)
• Function, e.g. examiner
• email address (for communication in connection with contact management and portal use)
• Institute/department at the University of Hohenheim

On a voluntary basis, you can also use this form to add additional information about yourself to be included on your page on the University's website. The legal basis for processing the basic data set is § 4 LDSG in conjunction with § 2 LHG, otherwise your consent.

Your consent is voluntary and can be revoked in whole or in part at any time with effect for the future.

In any case, all data will be automatically deleted from HohCampus (without a transition period!) after the end of your last course, the end of your activity as an examiner, or the end of the time limit specified for your function.

For functions that require access to examination data (grades, participant lists, etc.), you must request a Hohenheim user account and authenticate yourself to HohCampus with a second factor.

Information on the Hohenheim user account can be found at the following address:
https://kim.uni-hohenheim.de/en/guests-user-account
If you have already set up a second factor for other purposes (e.g. VPN access to the Hohenheim campus network), you can use this directly for HohCampus. Otherwise, you must first set up the second factor. You can find more information at:
https://kim.uni-hohenheim.de/en/mfa.

Regardless of your function type, you can use this form to request an optional HohCampus account for the campus management system if you do not already have a general Hohenheim user account or have not requested such. This account allows you to perform certain actions in HohCampus, such as entering exam grades, if your function involves this. This local HohCampus account can only be used for logging into HohCampus. A Hohenheim user account is required to use other Hohenheim online services.

Failure to provide personal data will have the consequence that such data will not be processed. If mandatory information for courses and exams is missing, you will not be able to participate in the implementation. Failure to provide voluntary data will have no consequences beyond them not being announced.

Other function apart from teaching/examining

If you have a function other than teaching/examination, you can voluntarily register in HohCampus for the purpose of publication on the University website and/or registration in HohCampus for the use of functions (e.g. entering metadata on publications or viewing room allocation plans). The legal basis for processing this data is your consent.

Regardless of your function type, you can use this form to request an optional HohCampus account for the campus management system if you do not already have a general Hohenheim user account or have not requested such. This local account can only be used for logging into HohCampus. A Hohenheim user account is required to use other Hohenheim online services.

Your consent is voluntary and can be revoked in whole or in part at any time with effect for the future.

Failure to provide personal data will have the consequence that such data will not be processed and thus not communicated. There are no further consequences for not providing this information. If you are engaged in research or any other function (other than teaching and testing) and do not wish such to be announced, you do not need to take any action.

Data visibility

In the Visibility section, you can specify in the section whether you want to be found via the people search in HohCampus (if applicable, also on the University’s website if the HohCampus personal data are integrated there) and would like to be displayed in the university structure. You can choose the following visibility levels:

• Hidden: Only administrators of the subscribing institution and KIM can see your data.
• University members: visible for employees and students who are registered
• Employees only: visible for employees (including external persons with employee status in HohCampus)
• Worldwide visible

If you are assigned to courses and/or examinations, your name will be displayed there as follows:

• Courses (after the semester has been approved by scheduling): visible worldwide
• Exams: visible for students after login
• All other courses: visible for employees once they have logged in